HIPAA compliance for Orlando area practices, handled by your IT team.
Tech Hero secures the systems that hold patient information and documents how you protect it, so an audit, a breach, or a new hire doesn’t catch your practice off guard.
The HIPAA Security Rule asks for three kinds of safeguards. We cover all three.
Administrative
How your people and policies work
- Security risk analysis and risk management plan
- Written policies and procedures
- Staff security training
- Access approval and offboarding
- Incident response and contingency plans
Physical
How your space and devices are protected
- Workstation placement and screen privacy
- Device and media inventory
- Secure disposal of old drives and equipment
- Server and network closet access
- Lost or stolen device procedures
Technical
How your systems protect data
- Unique user logins and multifactor authentication
- Encryption on laptops, servers, and backups
- Audit logs and activity monitoring
- Automatic logoff and patching
- Secure email and file sharing
Where small practices usually get exposed
Most findings aren’t exotic. They’re ordinary gaps that nobody owned.
No current risk analysis
The most commonly missed requirement, and the first thing regulators ask for.
Shared logins at the front desk
Without unique user IDs, you can’t show who accessed a record.
Unencrypted laptops and backups
A lost device becomes a reportable breach instead of a non-event.
Vendors without a business associate agreement
Billing, cloud, and IT providers that touch patient data need one.
Policies that exist only on paper
Written once, never reviewed, and unknown to the staff who need them.
How we get you compliant, and keep you there
Assess
We review your systems, devices, vendors, and workflows to find where patient data lives and where it’s exposed.
Fix
We close the technical gaps first: access controls, encryption, backups, patching, and email security.
Document
We write the policies, risk analysis, and records you need to show you took reasonable steps.
Maintain
We monitor systems, train staff, and repeat the review on a schedule as your practice changes.
What’s included
Security risk assessment
A written analysis of threats and vulnerabilities to patient data, with a prioritized remediation plan.
Managed security controls
Endpoint protection, multifactor authentication, encryption, patching, and monitored backups.
Policies and documentation
Policies, procedures, and an evidence file organized so you can produce it quickly if asked.
Staff training
Plain-language security and privacy training for new hires and an annual refresher for everyone.
Incident response support
A plan before something happens and help containing it, documenting it, and meeting notification deadlines if it does.
Vendor and BAA review
We help you identify which vendors need a business associate agreement and flag the ones that don’t have one.
Who this is for
Medical and dental offices, behavioral health practices, physical therapy and chiropractic clinics, specialty groups, and the billing companies, labs, and software vendors that support them.
If your organization handles protected health information, either as a covered entity or as a business associate, HIPAA applies to you whatever your size.
Common questions
No one can, because there is no official HIPAA certification. What we can do is help you meet the Security Rule requirements and keep the documentation that shows you did.
Yes. The Security Rule requires covered entities and business associates to conduct an accurate and thorough analysis of risks to electronic patient information, and to act on what it finds.
If we can access your protected health information while supporting your systems, yes. We sign one before we start work.
You contact us immediately. We help contain it, work out what was affected, and gather what you need for notification. Affected individuals generally must be notified within 60 days of discovery.
At least annually, and whenever something significant changes: a new EHR, a new location, a move to the cloud, or a security incident.
No. We handle the technical side and the supporting documentation. Your designated privacy and security officials remain responsible, and legal questions belong with your attorney.
Find out where your practice stands.
Book a risk assessment and get a clear list of what to fix first.
This page is general information, not legal advice. HIPAA requirements depend on your organization’s circumstances; consult your attorney or compliance officer for guidance specific to you.